Creating a sustainable event

By Karla Fallon

While we are planning a conference to sustain the future of our sector, we also want an event that is sustainable for the environment for everyone’s future.

Though environmental sustainability is an increasing focus in industry and events, going the extra step to deviate from common methods and try out new practices can be challenging.  Will it cost more? Will it work? Will it just be ‘too hard’?

We want to take up that challenge.  With your collaboration and some shared innovation, we want NLS9 to be a more sustainable symposium that fosters a strong sense of community whilst minimizing the negative impact on the environment.

Here are some of our ideas so far:

  • Centrally located event – allows participants to walk or catch public transport, which is great for the environment and our hip pockets
  • Not using disposable plates and cutlery at breaks
  • Encouraging participants to bring their own water bottles and reusable coffee cups
  • Only include materials that can be recycled or passed on to others in the event materials, and have a collection spot for things that people don’t want to take with them

Great ideas come from collaboration so let us know what you have tried.

What’s worked? What challenges have you faced? What would you love to try but haven’t been able to use yet?  What suggestions do you have for our event to be more environmentally sustainable?

Contact us via Twitter or Email

Turning that big idea into a successful NLS9 session submission

By Emily Wilson and Jade Koekoe

The New Librarians’ Symposium is a time to show that librarians know how to step out of the box – by learning, trying new things and hearing from professionals in the Galleries, Libraries, Archives and Museums (GLAM) industry. We want students, new graduates and seasoned professionals who can tell NLS9 attendees about the skills, challenges and deviations it takes to achieve groundbreaking awesomeness.

If you have a big idea, or a story to tell – don’t be shy. If you have never presented at a conference – don’t be deterred. There are no strict styles or patterns to employ for a successful session submission (so long as you follow the submission guidelines). This blog offers some pro tips and suggestions for turning that big idea into a successful NLS9 session submission

Hone and refine your ideas

Libraries are exciting! New librarians are often determined, aspiring and big thinkers. But lofty ideas need to be honed into a marketable session submission. Talk your ideas over with friends and colleagues, get feedback. See which parts excite others as much as you. Refine and begin to turn these ideas into a draft. Ensure your ideas fit the conference themes: Collaborate – Deviate – Innovate. To assist we’ve broken down these themes here.


Networking and Connections. Meaningful connections to make things happen. Keywords: Cooperate, Join-forces, Synergies, Knowledge-sharing.


Disrupting the norm. Reflecting on what worked. Keywords: Outlier, Tenacity, Unconventionality, Breaking with tradition, Taking risks, Shake-up.


Trends and Technology. Advocacy and Storytelling. Keywords: Changing/challenging processes, Creativity, Originality, Uniqueness.


Prepare a submission for the session type that best conveys your ideas

The New Librarians’ Symposium has sessions to cater for different presentation styles. Take a look at these, work out which is best for you and pitch accordingly. Choose from: a Presentation, Workshop, Panel, Lightening Talk, or Debate. Refer to the Session Submission Guidelines for details of each.

Make it coherent. Make it succinct. Make it punchy

If the NLS9 Committee members responsible for selecting presenters and creating the program receive 100 submissions, assuming a very strict 5-minute reading time per submission, it’s still a full workday of reading. Each potential presenter deserves a thorough read and understanding of their pitch before rating, which is hard to achieve if the submissions are too wordy. A good rule of thumb is two to three paragraphs clearly expressing your idea. Cut superfluous words, be entertaining, master the details. This is particularly important for the title of your submission. If you are selected to present, the session title will go into the program as a teaser for attendees, so make it punchy.

The benefits of blinding

So that the NLS9 Committee members involved in selecting presenters do not need to struggle with evaluating submissions on a personal level (peers and colleagues), the initial assessment of submissions will be blind (your name and place of work will be removed). It is the clarity of ideas, originality, diversity of experience and impact on the wider library community that are being evaluated, not the person or their institution. To assist, please avoid mentioning your name or workplace in the description of your session. There will be other areas on the submission form for this.

Revise (proofread!)

This… librarians are sticklers for detail. Don’t muddy your message with a swag of typos and shoddy sentences. Get a friend or colleague to proofread for you.


Still have questions? Want to pick up some more pro tips? Need some motivation and to gather your courage? The NLS9 Committee are working with the ALIA State Managers, the ALIA Students & New Graduates Group, and other state-based ALIA Groups to hold some forums around the country on how to prepare a session submission, present at a conference, and develop your skills. These will be advertised through the NLS Social Media, on the Website and through the ALIA eLists and will be scheduled in July.  Come along and transform your nervous energy into enthusiasm, and your enthusiasm into a NLS9 session submission!

Listen to our Co-conveners on Turbitt & Duck

Click on us to listen to the podcast.


Recently Pixie and I spoke with the the NLS8 Co-conveners Sally @sallyturbitt and Amy @amywalduck from Turbitt & Duck @TurbittNDuck We were very grateful for the opportunity to talk with them about NLS9. These are two very talented women who inspired us to put in a bid for NLS9 in Adelaide. If you don’t follow then already then I highly recommend that you do and spend some time listening to their other fantastic podcasts.

We were both a bit nervous  but these two friendly faces made us feel very much at ease. It felt as though we were just catching up with old friends.


I first met these two at NLS8 (well actually we met on twitter before that). I recommend to anyone wanting to come to NLS9 that you spend time making connections on Twitter before the symposium. It is a great way to meet and talk libraries with people in a really easy and friendly space. It really helped me when I got to NLS8 and made me feel more comfortable socialising.

To get you started have a look at the @TurbittNDuck post here. They asked everyone to tag GLAM friends and colleagues and there are some incredible people here to follow and engage with.

We hope you enjoy the podcast.


Welcome to the NLS9 Website

Welcome to the website for the 9th New Librarians’ Symposium. NLS9 will be held in the lovely city of Adelaide. We are delighted that our city has been chosen to host the symposium in 2019. Pixie, James and our committee look forward to showing you what we are putting together.

We know we have a tough act to follow after the fantastic NLS8 in Canberra 2017. For those of us who attended we were incredibly impressed with the content, how well the event was organised and the work they put in behind the scenes to make a smooth transition for our team. We thank Amy, Sally and the whole NLS8 committee for the work they put in.

We aim to build on this good work and not only showcase what Adelaide has to offer but also hear what everyone else is up to around the country.

There is a lot more content to come and we will be adding more and more as time goes on, so check back to see whats new. For now, follow us on Twitter and Instagram for all NLS9 news and updates.